Executive Administrative Assistant & Project Coordinator - job id 32298


Your Way To Work™

Executive Administrative Assistant & Project Coordinator

Range: $29 up to $39 - Per Hour W2 ONLY - NO EXCEPTIONS

Wall Street



How to Apply

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David Leak


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(646) 690-5124


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(646) 690-5124




Executive Administrative Assistant & Project Coordinator

This is a great Full Time, Contract to Hire opportunity to work for one of the Heads of Major Global Investment Bank in the New York, New Jersey area.


SANS Consulting Services is an Equal Opportunity Employer.

We welcome all qualified applicants who do not require any employer sponsorship to work in the US whatsoever.



STOP! PLEASE READ

  1. WE MAY NOT WORK WITH THIRD (3rd) PARTY COMPANIES OR APPLICANTS

  2. THIRD (3rd) PARTY COMPANIES AND APPLICANTS NEED NOT APPLY

  3. WE MAY ONLY CONSIDER LOCAL, MINIMALLY QUALIFIED APPLICANTS



Minimum Qualifications Required:

  1. Technical Skills: MS Excel (expert level), MS Office, WebEx, Scheduling, Expense Reporting

  2. Soft Skills: Excellent Verbal and written communication skills

  3. Preferred: Local Applicants Please, Should Be Immediately Available to Interview, Should Be Available to Start With a 2 Weeks Notice Period or Less.



Apply Now: Send resumes to David Leak, david@sans.com with Job #: DL32298 or Click Apply Noww


***If you or someone you'd like to recommend for this opportunity meet all of the above listed minimum qualifications required and are interested in applying or learning more please inquire within. This opportunity will not be available for long. We are presently reviewing applications and scheduling interviews immediately. ***



DETAILED POSITION DESCRIPTION

Company: Direct Client, Global Banking Industry, Please Inquire Within

Location: New York, NY, Jersey City, NJ, Warren, NJ (must be able to work from all three locations)

Job Type: First (1st) Shift - Full Time (40 hrs per week) - Contract to Hire

Compensation: $29 to $39 per hour depending on experience and skills.

Pay Options: W2 Only

Status: Open, Actively Interviewing

Start Date: Immediately to 2 weeks pending background check clearance.

Duration: Contract to Hire, No specific end date, FTE Perm conversion expected within 6 months to a year based on individual performance.



RESPONSIBILITIES

  • Coordinate all aspects of senior level appointments, meetings, receptions and conference calls through Outlook/WEBEX

  • Administer confidential/sensitive information in a discreet manner

  • Follow up on behalf of the executive on ongoing projects

  • Assist with creation/modification of presentations, spreadsheets, and other various documents

  • Maintain distribution lists and communicate reminders

  • Maintain organizational charts and group aliases

  • Create and maintain agendas for monthly meetings, Town Halls, and weekly staff meetings

  • Serve as a back up support for other executive level manager or administrative staff, as needed

  • Facilitate Exception Approvals with the executive

  • Update files/records, produce reports and handle correspondence.

  • Coordinate travel arrangements - both international and domestic

  • Prepare, reconcile, and track expense reports through T&E system

  • Order supplies and process invoices through P2P system

  • Handle incoming calls, respond to inquiries, clarify company policies and procedures

  • Follow up on ad-hoc reports special projects as needed

  • Handle sensitive materials; maintains appropriate levels of confidentiality

  • Communicate with senior level internal management, clients, industry officials and senior management in other firms

  • Assist visiting managers with travel, office space or other needs


EDUCATION, EXPERIENCE & SKILLS REQUIRED

  • Operate with a high degree of professionalism in every situation

  • Ability to prioritize by asking the right questions to clarify requests

  • Self-starter and problem-solver who is able to work unsupervised and make productive use of time and anticipate needs and problems, design and implement solutions, learn from mistakes and plan effectively

  • Associate's degree preferred

  • 5-7 years' experience in a similar role at a global financial services firm

  • Demonstrates a high level of integrity and professionalism

  • Excellent oral and written communication skills; strong and polished interpersonal skills

  • Detail and client service oriented; possess excellent organizational skills

  • Manage confidential information with utmost discretion

  • Ability to deal effectively and diplomatically with all levels of internal and external management

  • Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)

  • Ability to gain command of new systems as required for the job

  • Team player; ability to inspire trust and promote collaboration

  • Ability to execute under tight timeframes - multi-task, prioritize and work independently

  • Energetic, with a willingness to learn, take initiative and work in a fast-paced environment

  • Ability to handle confidential information and matters with discretion

  • Understand and utilize internal systems/tools - Marketplace, P2P, Web T&E.


Apply Now: Send resumes to David Leak, david@sans.com with Job #: DL32298 or Click Apply Now

Talent Representative - Staffing Businesses with Professionals


Job Posted By SANS Consulting Services Inc; SANSIT.COM


Staff Augmentation Specialist in Finance, Technology, Operations, Sales & Support

Coverage Areas Include NY/NJ/CT, PA, DE, DC, NC, FL, IL & TX


Job Id: 32298